Secretary (Office Automation)

Full Time • Posted April 23

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Company Description

Join WAPA’s team and “keep the lights on” for millions of Americans. Guided by our Strategic Roadmap, we market and deliver clean, renewable, reliable federal hydroelectric power, which enhances America’s energy security and sustains its economic vitality. As part of the Department of Energy, WAPA provides premier power marketing and transmission services across 17,000+ miles of high-voltage transmission lines in 15 states. We operate and maintain the transmission system, providing energy to customers who then serve about 40 million people in the West. Our powerful partnerships help us deliver on our mission amid a dynamic energy landscape. Join us as we power the energy frontier!

Job Description

Summary:

This position serves as a personal assistant to the Power Marketing Manager and provides secretarial and administrative support to the staff. The incumbent applies a high degree of ability, initiative, and willingness to perform duties of responsibility which involve Power Marketing's operating programs and overall objectives.

Responsibilities:

The incumbent uses electronic systems consisting of hardware and software components in an office environment to develop letters, memos, textual documents, reports, spreadsheets, graphics and electronic mail, and to store, retrieve, manipulate, transfer, compute and/or print information.  Receives all correspondence for the office, and based on own judgment and knowledge of office functions and assignments determines which the supervisor should see, such as complimentary, complaints, procedural; which the incumbent can prepare the responses required; and which the subordinate office supervisors should see.  Orders supplies & services using a government-issued credit card; logs purchase requests, verifies correct work order numbers, ensures appropriate funding is available, tracks orders, verifies delivery and rectifies disputes, and maintains accurate records and credit card logs for all purchases.  Makes travel arrangements and hotel reservations for supervisor and staff, ensuring that reservations and advances of funds are received in time.

 

Qualifications

You must meet all the qualification and eligibility requirements for the position by the closing date of the announcement. 

SPECIALIZED EXPERIENCE REQUIREMENTS

A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience for this position is defined as: experience with secretarial and administrative support functions; knowledge of travel, office management and administrative procedures, document control, filing systems, correspondence review and quality control.

Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!

  1. Knowledge of general office automation software, practices and procedures;   proficiency in typing as required.
  2. Ability to research, interpret, and apply administrative policies, guidelines, and directives, and skills to evaluate complex situations, make sound recommendations, and take appropriate actions.
  3. Knowledge of the federal budgetary and procurement processes as it pertains to the requirements of a Government Purchase Card holder.
  4. Skills in the area of travel, office management, and administrative procedures.  

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

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